Rules

BASADI IN MUSIC AWARDS RULES

2026 OFFICIAL NOMINATIONS AND VOTING RULES

Introduction

The following rules govern the nomination and voting process in relation to the Basadi in Music Awards (“BIMA”) (herein referred to as “The Awards”). The Awards are aimed at recognising and awarding excellence by women in music, by means of a popular voting system. Please note that these rules are subject to change from time to time, and the changes will be at the sole discretion of the administrators and managers of BIMA.

The fifth (5th ) award ceremony of Basadi In Music Awards will be held in Johannesburg during the month of August 2026.
The awards have evolved into a two-night celebration (The Vanguard circle and Main Awards), each with its own distinct energy, audience,
and purpose. Together, they tell a powerful story of the women shaping the past, present, and future of music and media.

THE VANGUARD CIRCLE AWARDS

These awards are aimed to celebrate the women who lead from the wings , the stylists, journalists, managers, producers, curators, and
innovators whose creativity and resilience shape the industry from behind the scenes. This evening sets a reflective and reverent tone, bringing
often-overlooked roles into the spotlight and celebrating legacy, mentorship, and excellence in craft.

MAIN AWARDS

The flagship awards night , showcasing the performers, hitmakers, legends, and newcomers shaping South Africa’s music landscape. From
stage to screen, across all genres, this is a high-energy, televised celebration of musical excellence.

Each night will feature two types of categories:

Voted For Categories:

Selected through public nominations and voting.

Non-Voted For Categories:

Selected by the BIMA Selected Committee, based on impact, innovation, and legacy.
Below are the two awards evening and their categories:

Below are the two awards evening and their categories:

The Vanguard Circle Awards
Voted Categories

Entertainment Journalist of the year
Entertainment Radio Presenter of the year
Entertainment Radio Producer of the year
Entertainment TV producer of the year
Music TV Show presenter of the year
Hair Stylist of the year
Make Up artist of the year
Podcast presenter of the year
Artist Manager of the year
Choreographer of the year
Stylist of the year

Non-Voted Categories

Humanitarian Award
CEO Mosadi in Business Achievement Award
Trailblazer of the year

The Main Awards
Voted for Categories

Afro Pop Artist of the Year
Amapiano Artist of the Year
Artist of the Year
Best Female Feature of the year
Best Styled Artist of the year
Collaboration of the Year
Dance Artist of the Year
DJ of the Year
Gospel Artist of the Year
Hip-Hop Artist of the Year
Jazz Artist of the Year
Music Video of the Year
Newcomer of the Year
Pop Artist of the Year
Reggae Artist of the Year
Song of the Year
Songwriter of the year
Traditional Artist of the year

Non-voted for Categories:

Lifetime achievement award
Most Streamed Female Song (on a digital platform)
Highest airplay
Female Music Executive of the year

THE RULES CHART 2026

The chart below summarises the nominations and voting periods, methods, and limits. The rules are fully described below:

MUSIC NOMINATIONS

Voting Window	Dates	Nomination/Voting Methods Permitted	Description	Voting Limit
Open Call for nominations	30 April 2026 – 30 May 2026	SMS and purchasing bundle votes via credit card method on the BIMA website; and online	The artist, record labels, management and/or teams submit the artist nomination by sending a text to the official SMS line, texting the respective category code, artist/candidate name, name of the song and category code and by purchasing nominations bundles via credit card method on the website	None
Voting	15 June 2026 – 15 July 2026	SMS and purchasing bundle votes via credit card method on the BIMA website; and online	Nominees announcement and the voters choose from among the top nominees after the expiry of the nomination submission period.	None
Eligible winners	N/A	SMS and purchasing bundle votes via credit card method on the BIMA; and online	For clarity, voters will choose from the top 5 (five) nominated artists in each category and the nominees with the most votes becomes the winner.	None

THE VANGUARD CIRCLE NOMINATIONS

Nomination Window	Dates	Nominating Methods Permitted	Description	Voting Limit
Open Call for craft nomination submissions	30 April 2026 to 30 May 2026	SMS and purchasing nominations bundles via credit card method on the BIMA website; and online	The contributor, their management and/or teams submit the artist nomination by sending the requisite documents through the link.	None
Voting	15 June 2026 to 15 July 2026	SMS and purchasing nominations bundles via credit card method. and online	The voters choose from among the top nominees after the expiry of the nomination submission period.	None
Eligible winners	N/A	SMS and purchasing bundle votes via credit card method. and online	For clarity, voters will choose from the top 5 (five) nominated artists in each category and the nominees with the most votes becomes the winner.	None

The awards are aimed at awarding excellence by women in music. For purposes of clarity, woman shall mean individuals who are identified as such.
All dates and times as per the chart above are for the year 2026. The times are from 12:00 AM CAT (or such other time as may be announced by BIMA).
BIMA and/or its authorised committee may select winner(s) for additional honorary awards in certain additional regions or categories, in such instances the award(s) will not be subject to a vote, safe to say that BIMA will appoint a special committee to adjudicate over that award.
Inquiries in respect of the nomination and voting process can be obtained by sending an email to info@basadiinmusicawards.co.za.

1. NOMINATION

During the nomination period between 30 April 2026 and 30 May 2026 the public, artist, record labels, management and/or teams (“the User”) are required to submit the nomination(s) as follows:

Music Category
Accessing the Website

A link will be made available via the BIMA social media platforms directing the User to the official entry website.

1.1.2 Selecting a Category

On the website, the Users shall have access to a list of categories to select from.

The nomination method will be by SMS to 33329
One SMS per category equals one vote.
One nomination on the link equals R1.50 a minimum of 10 nominations is required for purchase via the credit card link equates to ten (10) votes as set out in Rule 3.3.3.2 below.
There is no limit to the number of votes per voter and/or per category.
The songs that are eligible must be released and available on either a digital platform or for sale as a physical copy. BIMA reserves the right to change the voting dates and/or period at any time and upon publishing the notice thereof on the appropriate platforms without providing the reasons for the changes thereof.
Nominations will open for all Pan African Artists commencing at 00:00 CAT 30 April 2026, until Midnight CAT on 30 May 2026 (the “Nomination Window”).
Nominations received after the closing date and time will be disqualified.
A category will be disqualified in the event that it receives less than 3 (three) entries.
In the event that a category receives less than five entries, the BIMA selection committee reserves the right to nominate qualifying entrants.
In the case where information about a nominee cannot be established or confirmed the entry will be disqualified.
Each nomination will undergo a vetting process

1.6 Eligibility for nomination

The songs and/or submissions to be eligible in any category must:

Have been released between 1 April 2025 and 31 March 2026.
In respect of Music Categories, they must be released and available on either a digital streaming platform and/or for sale as a physical copy.
In respect of the Non-Music Categories, the user must have provided the services and/or performed the duties during the eligibility period referred to at Rule 1.6.1 above
All submissions must not be the subject of any copyright infringement disputes at the time of nomination. BIMA reserves the right to request proof of ownership or authorisation.
Where any information is missing or incomplete and/or the nomination process is not completed accurately, this may result in the nomination being spoiled (“spoiled vote”).
All spoiled votes will be disqualified

PLEASE NOTE: FAILURE TO PROVIDE ANY OF THE INFORMATION REQUIRED SHALL DEEM THE NOMINATION ILLEGIBLE/INVALID AND THE COST OF SUBMISSION SHALL NOT BE REFUNDED.

ONCE YOU HAVE SUBMITTED YOUR NOMINATION, YOU MAY NOT REVERSE SAME AND/OR ELECT TO NO LONGER PARTICIPATE IN THE AWARDS UNLESS THERE IS A VALID REASON WHICH VALIDITY SHALL BE SOLELY DETERMINED BY BIMA.

2. SELECTION PROCESS OF NOMINEES

2.1 Once the nomination period has closed, BIMA, through an independent auditor in accordance with the applicable globally accepted and/or used industry standards of vetting in events of this nature, shall vet all the nominations submitted to ensure all the requisite information is provided.

2.2 Following the audit referred to at Rule 2.1 above, the BIMA appointed expert of panels shall judge the valid submissions only thereafter provide a score per entry vetted, independently.

2.3 The scores of the judges shall be tallied and the highest points received per category shall be the successful nominees in the respective categories.

2.4 In the event that a category receives less than five (5) entries, the BIMA Selected Executive Committee reserves the right to nominate qualifying entrants or cancel the category for the year.

2.5 All judges appointed to score nominations must disclose any potential conflicts of interest in writing. A judge with a conflict shall recuse themselves from scoring that specific category.

PLEASE NOTE BIMA RESERVES THE RIGHT TO DISQUALIFY A NOMINEE BASED ON QUALITY OF MUSIC AND/OR PORTFOLIO OF WORK SUBMITTED

3. PUBLIC VOTING

3.1 The successful nominees shall be announced on or about 15 June 2026 therefrom the public may submit their votes for the winner of each the voted for category.

3.2 Voting Process and Limits

The voting method will be by SMS on [33329] and purchase a minimum of vote bundles via credit card on the BIMA website.
One SMS per category equals one vote, subject to change at the discretion of BIMA and/or the mobile service provider
A minimum bundle of ten (10) votes via the credit card method on the BIMA website as set out in Rule 3.3.3.2 below.
There is no limit to the number of votes per voter and/or per category.
BIMA reserves the right to change the voting dates and/or period at any time and upon publishing the notice thereof on the appropriate platforms without necessarily having to provide the reasons for the changes thereof.
Votes received after the closing date and time will be disqualified.

Voting Windows
The Voting periods are as outlined in the Rules chart above, although these rules may change from time to time at the discretion of BIMA (subject to prior and publication on the website and related communications platforms).

3.3.2 Voting Period

Voting will open as soon as nominees are announced on 15 June 2026.
Voting lines will close at Midnight on 15 July 2026 CAT

3.3.3 Voting Costs

SMS

Each SMS will cost R1.50 (One Rand and fifty cents). Network fees may apply.
Handset compatibility subject to the availability of an SMS Application.
Free SMS does not apply.

Credit Card Link

- Cost of a voting bundle is R15.00(Fifteen ZAR).
- Each bundle of purchase of R15.00 equates to 10 votes.
Minimum bundle that can be purchased is for R15.00(Fifteen Rands)

4. SELECTION OF WINNERS

Each category eligible for voting will have three to five (5) nominees.
The nominee who receives the highest number of valid votes in each category, will be deemed the winner of that respective category save for where stated otherwise in these rules.
In the event that two or more nominees receive the same number of votes , the nominees that have tied in votes will announce joint winners.
BIMA may appoint a special committee to preside over and declare a winner for a specific special category.
The BIMA committee reserves the right to disqualify any nominee or potential winner if, at any time before or during the Awards, such nominee or potential winner is subject to adverse publicity relating to such nominee’s or potential winner’s involvement in any act which is illegal, or insults or offends community moral standards or public decency and/or if such an occurrence may result in bringing the awards’ credibility to disrepute.
The right to disqualify a nominee based on the above grounds shall at all times be at the sole discretion of BIMA.
The votes will be audited by a reputable auditing firm.

5. DISCLAIMERS

BIMA and each of its respective direct or indirect subsidiaries, related and affiliated entities and persons, and each of their respective agents, officers, directors, employees, managers, members, contractors, and their respective successors, licensees and assigns, and any other entity involved in the development, administration, promotion, or implementation of the SMS nomination and voting process and these rules are not responsible for and shall not be liable for: difficulties, failures or malfunctions of phones (including wireless phones/handsets) tablets and/or other devices, phone lines or telephone systems or other communications malfunctions, cellular equipment towers, telephone systems or wireless services; interrupted or unavailable networks, communication or report; traffic congestion or for any technical or other problem which may cause the voting to be disrupted or corrupted.

If for any reason the nomination and/or voting is not capable of being executed as planned, or if there is an infection by a virus, bugs, tampering, unauthorized intervention, fraud or technical or reporting failures, or if any other causes beyond the control of the awards corrupt or affect the administration, security, fairness, integrity, or proper conduct of this nomination and voting, BIMA reserves the right, in their sole discretion, to take any action they deem necessary and appropriate, including the withdrawal of any vote, but are in no way obligated to do so.
The Awards may, but are not obligated to, permanently disqualify any person from voting in the event where the awards believes that the person has intentionally violated these rules.
BIMA may terminate or suspend voting at any point and declare the vote results based on the votes up to that point.
BIMA may terminate/suspend voting if it appears that the voting process has been so distorted by hacking, failures, errors or other interference that the results would not reflect actual valid votes should the voting continue.
In the event of technical or reporting difficulties with any of the nomination and voting methods, including, but not limited to, mobile or internet service interruptions BIMA may in its sole discretion, reserve the right to review the votes for accuracy and to take any action they deem appropriate, including, without limitation, voiding all votes cast during the time period.
The Awards and nominees assume no responsibility for any injury or damage to participants or voters or to any person’s phone or mobile device or other property relating to or resulting from entering or downloading materials, applications or software in connection with this vote, or otherwise participating in this nomination and voting.
The Awards and nominees are not responsible for telecommunications, network, electronic, technical or computer failures of any kind, for inaccurate transcription or reporting of nomination and voting information, errors in any promotional or marketing materials, for any human or electronic error, or for votes or reports that are stolen, misdirected, garbled, delayed by phone or mobile device transmissions, lost, or late.
By participating, each individual agrees to release and hold the nominees and the awards harmless against any and all claims and liabilities of any kind arising in whole or in part, directly or indirectly, out of such individual’s participation in the nomination and voting.
These rules are subject to change at any time at the sole discretion of the award committee.
Notification regarding any such change will be published on the BIMA website.
BIMA reserves the right to use participant data (including device and usage data) for the purposes of detecting fraudulent voting activity and ensuring the integrity of the Awards.
BIMA shall further be entitled, at its sole discretion, to suspend or withdraw any category where there are insufficient nominees, or for any other reason deemed appropriate by BIMA, and shall not be required to provide reasons for such decision.

6. Service Provider Disclaimers

BLACK Technologies is a member of WASPA and is bound by the WASPA Code of Conduct. Customers have the right to approach WASPA to lodge a complaint in accordance with the WASPA complaints procedure. BLACK Technologies may be required to share information relating to a service or a customer with WASPA for the purpose of resolving a complaint. WASPA web site: waspa.org.za.
BLACK Technologies has the right to suspend or terminate the services of any customer who does not comply with these terms and conditions or any other related contractual obligations.
BLACK Technologies has the right to take down any content (hosted as part of the service) that it considers illegal or for which it has received a take-down notice.
Paystack is the service provider used as payment gateway for the credit card purchases.
Paystacks terms and conditions can be found on this link

7. Voter’s Warranty

The voter, hereby acknowledges and warrants that their use, application and/or vote using the SMS shortcode and/or credit card bundle purchase will not and/or is not tantamount:

To intentionally engaging in illegal conduct;
To knowingly creating, storing or disseminating any illegal content;
To knowingly infringe copyright;
To knowingly infringe any intellectual property rights, or
To send spam or promote the sending of spam.
Where the voter is minor, the voter acknowledges and warrants that permission from a legal guardian has been obtained to participate in the voting process.

8. Conditions for Nominations and Voting

By nominating or voting, a nominator/ voter agrees to be bound by the official rules of the Awards.
BIMA reserves the right, for any reason and in their sole discretion without any obligation, to modify, suspend or discontinue the voting without prior notice.
BIMA reserves the right to modify the terms and conditions of this nomination and voting process at any time in their sole discretion.
By submitting a nomination and/or Vote, you agree to BIMA and/or its third parties to have access to and/or process your personal information.

9. Dispute Resolution

These rules, and submission of your vote, are governed by, and will be construed in accordance with the laws of the Republic of South Africa.
The venue for any dispute resolution shall be in Johannesburg, South Africa.
In cases involving a potential error in nominee eligibility, voting integrity, or award allocation, the decision of the independent auditor shall be final ad binding unless overturned by BIMA’s Awards Committee following an independent review.
In the event of a dispute, the parties shall first attempt to resolve the dispute through internal negotiations in good faith. If the dispute cannot be resolved within 15 (fifteen) days, it will be referred to mediation by an independent third party agreed to by the parties. If mediation fails to resolve the dispute the matter shall be finally resolved by arbitration in accordance with the rules of the Arbitration Foundation of Southern Africa (AFSA). The decision of the arbitrator shall be final and binding on the parties, and neither party shall have the right to pursue the matter further in any court of law, except for the purposes of enforcing the arbitration award.
Except where prohibited, voters agree that any and all disputes, claims, and causes of action arising out of or connected with these rules or the award ceremony, including, but not limited to, the determination of the nominees, finalists, or winners, shall be resolved individually.
Any and all claims, judgments, and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with voting.

10. Waiver and Severability

BIMA’s failure to enforce any term of these rules shall not constitute a waiver of any of the provisions of the rules.
Should any provision in these rules be deemed void, invalid, illegal, unenforceable or inoperative, such invalid, illegal, unenforceable or inoperative section or provision shall not affect any other section or provision hereof, and the remainder of these rules shall be effective as though such void, invalid, illegal, unenforceable or inoperative section or provision had not been contained herein.

11. NON-VOTING CATEGORIES

11.1 The non-voting categories of awards shall be determined by a special panel selected by BIMA and/or material available to the general public insofar as it relates to Most Streamed Female Song award.

11.2 No public nominations and/or voting is available for this category of awards.

11.3 The following criteria shall apply to the Most Streamed Female Song Award:

11.3.1 The purpose of this special category and award is to acknowledge / provide recognition to the Most Streamed Song composed by a female.

11.3.2 The award seeks to highlight the creativity of women with specific attention across the 3 (three) main digital platforms.

11.3.3 The award is determined in respect of streams and/or releases between April of previous year to March of the current year.

11.3.4 The winner of this category must satisfy all of the 4 (four) following requirements, namely;

must be a woman (as per the BIMA definition of woman);
must be a member of CAPASSO
must have a minimum of 50% (fifty percent) ownership in the composition of the musical work (song);
The musical work (song) must not be subject to a dispute in respect of the composers or otherwise during the eligibility period.

12. Inquiries

Any inquiries related to BIMA and/or official nomination and voting rules may be directed to: info@basadiinmusicawards.co.za

Terms and Conditions:

BIMA reserves the right to reasonably extend, shorten, suspend the time period for entry and/or voting and/or terminate the processes for technical, commercial, and/or operational reasons, or for reasons beyond its control.
These terms and conditions are governed by the laws of the Republic of South Africa.
All nominees and entrants’ consent to periodic compliance and background checks to safeguard the integrity of the Awards.
Copies of these terms and conditions are visible on BIMA website and will be made available to entrants via email on request. It is the sole responsibility of the nominee/s to familiarise themselves with these Rules which BIMA may amend from time to time without notice to the nominee/s.
The nominee/s understand and agree that in order to host the awards, BIMA must collect and use the personal information of the nominee/s. The collection and processing thereof is conducted under the terms of applicable privacy laws.
By submitting the nomination/s, all nominee/s consent to the use of their personal data by the BIMA and/or third party agent of BIMA (“third party”) for the purposes of the administration of this awards and any other purposes to which the nominee/s has consented.
This competition is not open to:

7.1 Persons who are either a director, member, partner, employee or agent of BIMA, any consultant, agent, sponsor of BIMA, as well as any family members of the BIMA’s employees.

7.2 A supplier of goods or services in connection with the competition.

BIMA shall not be responsible for nominations that are submitted late, incomplete, incorrect, illegible, corrupted or that are damaged, delayed or not received due to technical problems howsoever arising.
The nominee/s unconditionally and irrevocably indemnify and hold harmless BIMA and/or third party and its successors, employees, officers, suppliers/service providers, contractors, agents, consultants, directors and shareholders against all and any losses, claims, proceedings, actions, damages (direct, indirect, consequential or of whatsoever nature), liability, demands, expenses, legal costs (on an attorney and own client basis), medical costs, injury or damage to property howsoever arising out of, including from wilful misconduct or negligent acts or omissions on the part of any such person, based upon, or in connection with (directly or indirectly) the nominee/s participation in the competition, to the maximum permitted by law.
BIMA and/or third party agent shall not be responsible for any costs or expenses whatsoever which the nominee/s or any other person incurs during and/or for purposes of entry/submission for the awards including the acceptance, receipt and/or use of a prize.
BIMA reserves the right to cancel or alter any aspects of the competition at any time and at its sole discretion without any liability whatsoever and howsoever arising.
If an entrant contravenes these rules, the entrant may be disqualified from the competition at the sole discretion of BIMA.

These terms and conditions are subject to change at BIMA’s sole discretion without any communication.

13. ANTI-VOTE MANIPULATION CLAUSE

13.1.BIMA strictly prohibits any form of vote manipulation.

13.1.1.Without limiting the generality of the above, vote manipulation includes:

the use of automated systems, scripts or third-party services to generate votes
coordinated or incentivised bulk voting schemes intended to distort outcomes
the use of multiple SIM cards, devices or accounts for the purpose of artificially inflating votes;
any activity that interferes with the integrity, fairness or intended operation of the voting process.

13.1.2 BIMA reserves the right, in its sole discretion, to:

investigate any suspected irregular voting activity;
invalidate any votes deemed to be fraudulent, irregular or manipulated;
disqualify any nominee, entrant or voter implicated in such conduct; and
take any further action deemed necessary to preserve the integrity of the Awards.
The decision of BIMA and/or the appointed independent auditor in this regard shall be final and binding.

14. ANTI-BOTS AND VOTE FARMING CLAUSE

14.1. The use of bots, automated voting software, click farms, or any similar technological or organised means to generate votes is strictly prohibited.

14.2 For purposes of this clause, “vote farming” includes:

the use of paid or incentivised voting networks
bulk voting operations conducted through automated or semi-automated systems;
the artificial generation of traffic or votes through non-human interaction.

14.3 BIMA and its service providers reserve the right to implement detection mechanisms, including but not limited to:

IP tracking;
device fingerprinting;
voting pattern analysis;
fraud detection systems.

14.4 Where suspicious activity is detected, BIMA may:

suspend or terminate voting for affected categories;
remove affected votes;
disqualify nominees benefiting from such activity.

15 CONTENT MORALITY CLAUSE

15.1 BIMA reserves the right to disqualify any nominee, entrant or participant whose conduct, content or public behavior:

is unlawful or constitutes a criminal offence;
promotes hate speech, discrimination, violence or unlawful conduct;
is defamatory or infringes the rights of any third party
is contrary to public policy, community standards or public decency; or
may bring the Awards, its sponsors, partners or stakeholders into disrepute.

15.2 This determination shall be made at the sole discretion of BIMA, taking into account the nature, severity and impact of the conduct.

16. ARTIST CONDUCT CLAUSE

16.1 All nominees are required to maintain professional conduct at all times in connection with the Awards.

Without limitation, participants shall:

comply with all applicable laws and regulations;
refrain from conduct that may damage the reputation of BIMA or its partners;
comply with all contractual obligations relating to the Awards
avoid any conduct that may disrupt the event or its associated activities.

16.2 BIMA reserves the right to:

withdraw a nomination;
remove a participant from the Awards;
where such participant engages in conduct deemed inappropriate, unlawful, or prejudicial to the Awards.

17. FORCE MAJEURE

17.1 BIMA shall not be liable for any delay, postponement, modification or cancellation of the Awards, including the nomination or voting process, where such delay or failure is caused by events beyond its reasonable control.

17.1.1 Such events include, but are not limited to:

acts of God;
extreme weather conditions;
fire, flood or natural disasters;
pandemics or public health emergencies;
power failures or infrastructure breakdown;
labour disputes or strikes;
government restrictions or regulatory changes;
civil unrest, riots or security threats;
failure of critical suppliers or service providers.

17.1.2 In such circumstances, BIMA reserves the right to:

reschedule the Awards;
modify the format (including virtual or hybrid formats);
suspend or terminate voting;
determine winners based on available valid votes.

17.2 No compensation shall be payable to nominees, participants or voters arising from such changes.

18. BROADCAST AND MEDIA RIGHTS CLAUSE

18.1By participating in the Awards, all nominees, entrants:

grant BIMA and its partners a worldwide, royalty-free, irrevocable licence to record, film, photograph, broadcast and otherwise exploit their name, image, likeness, voice, performance and biographical material;
consent to the use of such content in any media format, whether now known or developed in the future, including television, radio, digital platforms and social media;
acknowledge that all intellectual property rights in any recordings, broadcasts or related materials shall vest in BIMA or its designated partners.

18.2 Participants waive any right to:

inspect or approve the final content
receive compensation for such use (unless otherwise agreed in writing).

18.3 BIMA reserves the right to:

distribute, license, edit, adapt or exploit such content for promotional, commercial or archival purposes.

19 ENFORCEMENT AND DISCRETION

All decisions made by BIMA in terms of these rules shall be final and binding.
BIMA reserves the right to interpret, apply and enforce these rules in its sole discretion to ensure fairness, integrity and the proper conduct of the Awards.

20 PROTECTION OF PERSONAL INFORMATION

20.1 Collection of Personal Information

By participating in BIMA, whether through nomination, voting, or any related activity, participants acknowledge and consent to the collection of personal information by BIMA and/or its authorised third-party service providers.

20.2 Personal information collected may include, but is not limited to:

full name and surname;
contact details (including mobile number and email address);
identification information (where required);
payment information (in respect of vote bundle purchases)
IP address, device information and usage data (for fraud detection and system integrity purposes).

20.3 Purpose of Processing

Personal information shall be collected and processed for the following purposes:

administering nominations and voting processes;
verifying eligibility of nominees and voters;
processing payments for voting bundles
communicating with participants regarding the Awards
ensuring the integrity and security of the voting system
detecting and preventing fraud, vote manipulation and abuse
complying with legal and regulatory obligations.

Personal information will not be processed for any purpose incompatible with the above.

20.4 Consent

By submitting a nomination, casting a vote, or otherwise participating in the Awards, participants:

consent to the processing of their personal information as contemplated in these rules including cross-border transfer of such personal information;
acknowledge that such processing is necessary for participation in the Awards;
agree that failure to provide required personal information may result in disqualification or inability to participate.

20.5 Sharing of Information

BIMA may share personal information with:

authorised service providers (including SMS providers, payment gateways, and voting platform providers);

independent auditors for purposes of verifying votes and results;
regulatory authorities where required by law.

All third parties processing personal information on behalf of BIMA shall be required to comply with applicable data protection laws, including the Protection of Personal Information Act, 2013 (“POPIA”).

20.6 Data Security

BIMA shall take appropriate, reasonable technical and organisational measures to:

safeguard personal information against loss, damage or unauthorised access;
prevent unlawful processing of personal information;
ensure the confidentiality and integrity of personal data.

20.7 Retention of Information

Personal information shall be retained only for as long as necessary to:

fulfil the purposes for which it was collected;
comply with legal, regulatory and audit requirements;
resolve disputes and enforce these rules.

Thereafter, such information shall be securely deleted or anonymised.

20.8 Data Subject Rights

Participants have the right, subject to applicable law, to:

access their personal information held by BIMA;
request correction or deletion of their personal information;
object to the processing of their personal information;
withdraw consent, where applicable (subject to the consequence that participation in the Awards may no longer be possible).

Requests may be directed to: info@basadiinmusicawards.co.za or such other contact details as may be published by BIMA.

20.9 Cross-Border Transfers

Where personal information is transferred outside of the Republic of South Africa, BIMA shall ensure that:

the recipient is subject to laws, binding corporate rules or agreements that provide an adequate level of protection; or
the transfer is otherwise permitted in terms of POPIA.

20.10 Breach Notification

In the event of a security compromise affecting personal information, BIMA shall:

take reasonable steps to identify, contain and mitigate the breach;
notify affected data subjects and the Information Regulator where required by law.

20.11 Information Officer

BIMA has an appointed Information Officer responsible for ensuring compliance with POPIA and handling all data protection-related queries who can be contacted at info@basadiinmusicawards.co.za